Free Excel Invoice Template

INVOICE TOTAL

About This Excel Invoice Template

Our Excel invoice template leverages the power of spreadsheet formulas to automatically calculate line totals, subtotals, taxes, discounts, and grand totals. Simply enter your quantities and rates, and Excel does all the math instantly. Perfect for businesses that want accuracy and efficiency.

This XLSX template works with Microsoft Excel 2007 and newer, Excel for Mac, LibreOffice Calc, and Google Sheets. Over 15,800 businesses download this template monthly because automatic calculations save time and eliminate math errors.

The template includes protected formulas so you can't accidentally delete calculations, while keeping all data entry fields fully editable. It's the perfect balance of automation and flexibility.

Excel-Specific Features

  • Automatic Line Totals: Multiplies quantity by unit price automatically
  • Auto-Sum Subtotal: Adds all line items instantly
  • Tax Calculation: Enter tax rate once, applies to subtotal automatically
  • Discount Formula: Percentage or dollar amount discounts calculated instantly
  • Grand Total: Subtracts discounts, adds tax automatically
  • Protected Formulas: Can't accidentally delete calculations
  • Extendable Rows: Add more line items, formulas copy automatically
  • Currency Formatting: Automatic dollar/currency symbols
  • Print-Optimized: Fits perfectly on one page when printed

How to Use

  1. Download the XLSX file and open in Excel or Google Sheets
  2. Enter your business information in the header section
  3. Add client details in the designated fields
  4. Fill in line items: descriptions, quantities, and unit prices
  5. Set tax rate: Enter your tax percentage (formulas calculate automatically)
  6. Watch totals calculate: Everything updates instantly as you type
  7. Save as template: Keep a blank copy for future invoices

Frequently Asked Questions

Yes! Upload the XLSX file to Google Drive and open with Google Sheets. All formulas work perfectly. You can even share with collaborators or convert to Google Sheets format.

Absolutely. Just insert a new row anywhere in the line items section. The formulas automatically extend to the new row, so all calculations continue working correctly.

Key formulas are protected to prevent accidental deletion. If you do delete one, simply download a fresh copy of the template and copy the formula back.

Yes! If you understand Excel formulas, you can modify them to suit your specific needs. Unprotect the sheet (no password required) to edit any formula.

The template is optimized for Excel 2007 and newer (XLSX format). It won't work with Excel 2003 or older. If you need compatibility with older versions, download our XLS (Excel 97-2003) version.