Contractor Invoice Templates
Professional invoice templates for general contractors, subcontractors, electricians, plumbers, HVAC technicians, and all construction trades. Free downloads in multiple formats.
Contractor Invoicing Best Practices
Separate Labor and Materials
Always itemize labor costs separately from materials. This transparency helps clients understand costs and is often required for insurance claims or tax purposes.
Include Your License Number
Display your contractor license number prominently on invoices. This is legally required in most jurisdictions and builds client trust.
Document Everything
Keep records of all materials purchased, hours worked, and job site photos. This documentation protects you in payment disputes.
Bill for Change Orders Separately
When scope changes occur, create a separate invoice or clearly mark additional work. Never do extra work without written authorization.
Understand Your Lien Rights
Know the lien laws in your state. Include required preliminary lien notices on invoices to preserve your right to file a mechanics lien if needed.