Invoicing Guides
Plain-English guides to payment terms, deposits, reminders and the paperwork around an invoice. Each one is practical, with wording and examples you can reuse.
Payment terms
Invoice Payment Terms Explained: Net 30, Due on Receipt and MoreAll common payment terms in one table, with due dates, a calculator and invoice wording.
Due Upon Receipt: Meaning, Examples and When to Use ItWhat the term means in practice, how it compares with Net 30, and how to word it.
Net 30 Payment Terms: Meaning, Due Dates and ExamplesHow to count the 30 days, the common variants and the legal defaults.
Getting paid
Deposits and Milestone InvoicingWhen to ask for a deposit, common payment splits, retainers and a worked example.
Handling Late Payments and Overdue InvoicesReminder timing, late fees, payment plans and escalation.
Invoice Email Templates: Sending, Deposits, Reminders and ReceiptsCopy-and-paste emails for sending invoices, deposits, reminders and receipts.
Choosing Payment Methods for Small-Business InvoicesBank transfer, card, PayPal, check and cash compared on cost and speed.
Writing and sending invoices
How to Turn a Quote into an Invoice (Including Deposit Invoices)Convert an accepted quote into a deposit or final invoice, with a worked example.
How to Write an Invoice: Step-by-Step GuideThe ten elements every invoice needs and how to fill them in.
How to Send an InvoiceChannel, PDF format, subject line, email wording and follow-up.
Invoice Numbering Systems ExplainedFormats, digit length and rules for voided invoices.
Invoice vs. Receipt vs. Estimate vs. Quote vs. Purchase OrderFive billing documents compared, with a worked example.
Purchase Order vs Invoice (and Receipt): What's the Difference?Who issues each, the three-way match, requisitions and RFQs.
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