Free Cleaning Service Invoice Template

Word, Excel and PDF · Free, no signup · Updated October 4, 2026

Cleaning businesses usually bill recurring visits, often to an address that is not the client's billing address. This template has a service-address field and a date on every line, so one monthly invoice can list each clean along with add-ons such as ovens, windows or laundry.

Print the PDF to fill in by hand after each job, or keep a running Excel invoice for each regular client and send it at the end of the month.

Preview of the Cleaning Service Invoice template layout

What's in the template

  • Line-item columns: Service date, Service, Qty, Rate, Amount
  • Your details, client (Bill to) block, invoice number, invoice date and due date
  • Extra header fields: Service address
  • Subtotal, tax at a rate you set, total
  • Amount paid and balance due
  • Payment terms and instructions section

Sample entries show how to fill it in; replace them with your own. All three files share the same layout. The Excel version calculates line amounts and totals; the PDF is a blank, print-ready form.

Best for

  • Residential house cleaners
  • Commercial and office (janitorial) cleaning
  • Move-in / move-out and end-of-tenancy cleans
  • Airbnb and vacation-rental turnovers

How to use this template

  1. Download the format you prefer: Word to edit like a document, Excel for automatic totals, or the PDF to print and fill in by hand.
  2. Add your details: business name, address, contact details and, if you have one, your logo and tax number.
  3. Fill in the client and invoice details: who you are billing, a unique invoice number, the invoice date and the due date.
  4. List what you are billing, one line per item or task, with the date of each.
  5. Check the totals (Excel calculates them; in Word, work them out or use the online generator), then add payment terms and how to pay.
  6. Save as PDF and send. See how to send an invoice.

Prefer not to download anything? Fill in the same fields in the free online invoice generator and save the result as a PDF.

Tips for cleaning service invoices

Price add-ons separately

List extras (oven, fridge, windows, carpets) as their own lines so regular clients see what changed from the usual amount.

Bill regular clients monthly

One invoice per month listing every visit date is easier for you and the client than one invoice per clean.

Supplies

If the client provides products, say so in the notes; if you bring them, include them in your rate or list them as a line.

Frequently asked questions

How do I invoice a cleaning job?

Enter the client's name and the service address, the date of each clean, what was cleaned (standard, deep, move-out), any add-ons, and your rate. Add the total, any sales tax that applies in your state, and your payment details.

Is there sales tax on cleaning services?

It depends on the state. Some US states tax janitorial or cleaning services and many do not. In VAT/GST countries cleaning is taxable once you are registered.

Can I use this for commercial cleaning contracts?

Yes. Use the service-address field for the site and list the contract period, or each visit, as line items.

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