Free Graphic Design Invoice Template

Word, Excel and PDF · Free, no signup · Updated October 4, 2026

Design invoices go wrong when the client does not see what each fee covered. This template lists deliverables rather than hours, with room to state the number of concepts and revision rounds included, and a deposit line for the upfront payment most designers take.

Out-of-scope work, such as an extra revision round or a new format, goes on its own line so it is visible and easy to approve.

Preview of the Graphic Design Invoice template layout

What's in the template

  • Line-item columns: Description, Qty, Unit price, Amount
  • Your details, client (Bill to) block, invoice number, invoice date and due date
  • Extra header fields: Project
  • Subtotal, tax at a rate you set, total
  • "Less: deposit received" line and balance due
  • Payment terms and instructions section

Sample entries show how to fill it in; replace them with your own. All three files share the same layout. The Excel version calculates line amounts and totals; the PDF is a blank, print-ready form.

Best for

  • Logo and brand identity projects
  • Print design: menus, flyers, packaging
  • Social media and marketing design packages
  • Freelance designers and small studios

How to use this template

  1. Download the format you prefer: Word to edit like a document, Excel for automatic totals, or the PDF to print and fill in by hand.
  2. Add your details: business name, address, contact details and, if you have one, your logo and tax number.
  3. Fill in the client and invoice details: who you are billing, a unique invoice number, the invoice date and the due date.
  4. List what you are billing, one line per item or task.
  5. Check the totals (Excel calculates them; in Word, work them out or use the online generator), then add payment terms and how to pay.
  6. Save as PDF and send. See how to send an invoice.

Prefer not to download anything? Fill in the same fields in the free online invoice generator and save the result as a PDF.

Tips for graphic design invoices

Quote and invoice the same deliverables

Copy the deliverables from your proposal so the client can match them line by line.

Deposit before concepts

50% before you start concepts is common for brand work; see deposits and milestones.

Transfer rights on payment

If your contract transfers copyright or grants a license on full payment, say so in the invoice notes.

Frequently asked questions

Should designers bill hourly or per project?

Most bill per project or deliverable, with an hourly rate for extra changes. If you bill hourly, use the hourly invoice.

How do I bill for extra revisions?

Add a separate line such as "Additional revision round (out of scope)" with its price, ideally after the client approved it by email.

Can I include stock image or font licenses?

Yes, as separate lines at cost (or with an agreed mark-up). Note that the license is in the client's name if it is.

Related templates