Free Google Docs Invoice Template

Word, Excel and PDF · Free, no signup · Updated October 4, 2026

Google Docs and Google Sheets can open Word and Excel files directly, so this template is supplied as a .docx (for Docs) and an .xlsx (for Sheets, with formulas). Upload either to your Google Drive, open it, and it converts to an editable Google file.

Use the Sheets version if you want totals calculated for you; use the Docs version if you prefer writing your invoice like a document.

Preview of the Google Docs Invoice template layout

What's in the template

  • Line-item columns: Description, Qty, Unit price, Amount
  • Your details, client (Bill to) block, invoice number, invoice date and due date
  • Subtotal, tax at a rate you set, total
  • Amount paid and balance due
  • Payment terms and instructions section

Sample entries show how to fill it in; replace them with your own. All three files share the same layout. The Excel version calculates line amounts and totals; the PDF is a blank, print-ready form.

Best for

  • Chromebook users and anyone working in a browser
  • Sharing invoice drafts with a partner or bookkeeper
  • Keeping all invoices in a Google Drive folder
  • Free invoicing without Microsoft Office

How to use this template

  1. Download the format you prefer: Word to edit like a document, Excel for automatic totals, or the PDF to print and fill in by hand.
  2. Add your details: business name, address, contact details and, if you have one, your logo and tax number.
  3. Fill in the client and invoice details: who you are billing, a unique invoice number, the invoice date and the due date.
  4. List what you are billing, one line per item or task.
  5. Check the totals (Excel calculates them; in Word, work them out or use the online generator), then add payment terms and how to pay.
  6. Save as PDF and send. See how to send an invoice.

Prefer not to download anything? Fill in the same fields in the free online invoice generator and save the result as a PDF.

Tips for google docs invoices

How to open it in Google Docs

1) Download the .docx. 2) In Google Drive, click New > File upload. 3) Right-click the file > Open with > Google Docs. 4) File > Save as Google Docs to keep an editable copy.

Make each invoice a copy

File > Make a copy for every new invoice, named with the invoice number.

Download as PDF to send

File > Download > PDF document. Attach the PDF rather than sharing an edit link with your client.

Frequently asked questions

Does Google have its own invoice templates?

Google Sheets' template gallery includes an invoice. This template gives you an alternative with matching Docs and Sheets versions and industry-specific columns.

Will the formatting survive the conversion?

Yes. The layout uses simple tables and standard fonts, which convert cleanly. Check the logo position after adding it.

Is it free?

Yes. You need a free Google account to use Google Docs or Sheets; the template itself needs no signup.

Related templates