Free Blank Invoice Template

Word, Excel and PDF · Free, no signup · Updated October 4, 2026

This blank invoice has every field labelled but nothing filled in: no sample company, no example line items. Print the PDF and complete it by hand, or open the Word or Excel file and type straight into the empty cells.

Printed blank invoices are still handy for on-site work where you are paid before you leave, such as repairs, deliveries, markets and call-outs.

Preview of the Blank Invoice template layout

What's in the template

  • Line-item columns: Description, Qty, Unit price, Amount
  • Your details, client (Bill to) block, invoice number, invoice date and due date
  • Extra header fields: PO / Reference
  • Subtotal, tax at a rate you set, total
  • Amount paid and balance due
  • Payment terms and instructions section

Completely blank: no sample text to delete. All three files share the same layout. The Excel version calculates line amounts and totals; the PDF is a blank, print-ready form.

Best for

  • Hand-written invoices on site or at a market stall
  • Keeping a printed pad of invoices in the van or bag
  • Starting your own design from an empty, correctly structured layout
  • Occasional invoices where you do not want to delete sample text

How to use this template

  1. Download the format you prefer: Word to edit like a document, Excel for automatic totals, or the PDF to print and fill in by hand.
  2. Add your details: business name, address, contact details and, if you have one, your logo and tax number.
  3. Fill in the client and invoice details: who you are billing, a unique invoice number, the invoice date and the due date.
  4. List what you are billing, one line per item or task.
  5. Check the totals (Excel calculates them; in Word, work them out or use the online generator), then add payment terms and how to pay.
  6. Save as PDF and send. See how to send an invoice.

Prefer not to download anything? Fill in the same fields in the free online invoice generator and save the result as a PDF.

Tips for blank invoices

Number printed invoices before you use them

Write a sequential number on each printed sheet in advance, so you never issue two invoices with the same number.

Keep a copy

Photograph or scan each hand-written invoice before handing it over. You will need it for your records and for any follow-up.

Fill the blank Excel file and let it add up

The Excel version is blank but still has formulas: enter quantities and prices and the totals fill in.

Frequently asked questions

Is the blank PDF fillable on screen?

No. The PDF is a print-ready form designed to be completed with a pen. To type your invoice, use the Word or Excel file, or the free online invoice generator, then save it as a PDF.

What paper size is the PDF?

US Letter (8.5 × 11 in). It also prints on A4 with "Fit to page" selected in your print dialog.

Is it really free to use for my business?

Yes. You can use, edit and print the templates for your own business invoicing without attribution. You may not resell or redistribute the template files themselves.

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